Documents Required for Registering a Private Limited Company

Registering a Private Limited Company involves several steps and requires specific documents to ensure compliance with legal requirements. Here’s a comprehensive list of documents typically required for the registration process:

Identity Proof of Directors and Shareholders

• Aadhaar Card: Valid for Indian citizens; it serves as proof of identity
• Passport: For foreign nationals, a passport is required.
• Voter ID: An additional identity proof for Indian citizens.
• Driver’s License: Another valid identity proof for Indian citizens.

Address Proof of Directors and Shareholders

• Utility Bill: Recent electricity bill, water bill, or telephone bill (not older than 3 months).
• Bank Statement: A recent bank statement showing the address.
• Rent Agreement: If the address is rented, a copy of the rent agreement along with an NOC from the landlord.

Photographs

• Passport-sized PhotographsRecent passport-sized photographs of all directors and shareholders.

Proof of the Company’s Registered Office Address

• Utility Bill: Recent bill (electricity, water, or gas)
• Rent Agreement: If the office is rented, the rent agreement is with the landlord’s NOC.
• Property Ownership Document: If the office is owned, a copy of the property ownership document.

Memorandum of Association (MOA) and Articles of Association (AOA)

• MOA and AOA: Drafted and signed documents outlining the company's objectives and rules governing its operations. These documents are essential for company registration.

Digital Signature Certificate (DSC)

• DSC: A digital signature is required for the online filing of documents. It must be obtained for at least one director.

Director Identification Number (DIN)

• DIN Application: Proof of application for DIN (if not already obtained). DIN is mandatory for all directors of the company.

Certificate of Incorporation (COI) of Existing Companies (If Applicable)

• COI: If any of the directors or shareholders are directors/shareholders in existing companies, their Certificate of Incorporation might be required.

Declaration and Affidavit

• Declaration of Non-Conviction: A declaration that the directors have not been convicted of any criminal offenses.
• Affidavit from Directors: An affidavit confirming the correctness of the documents submitted.

Proof of Payment of Registration Fees

• Receipt: Proof of payment of the government fees for company registration.

No Objection Certificate (NOC) from the Owner

• NOC: A NOC from the property owner if the registered office is on rented premises.

Additional Documents for Foreign Nationals

• Passport Copy: Copy of passport and visa for foreign directors.
• Residential Proof: Proof of residential address in the home country.
• Foreign National Declaration: A declaration stating the nationality of the foreign director.

Bank Account Statement for Proof of Funds

• Bank Statement: Recent bank account statement to prove the availability of funds for the initial capital required for the company.

Partnership Deed (If Applicable)

• Partnership Deed: If converting from a partnership firm to a private limited company, a copy of the partnership deed and its dissolution agreement might be required.

Certificate of Registration (For Existing Business)

• Existing Business Registration Certificate: If the business is an existing entity, a copy of the certificate of registration for the existing business might be needed.

KYC Documents for Shareholders

• KYC Compliance: Complete Know Your Customer (KYC) documents for all shareholders, including proof of identity and address

Authorization Letter (If Applicable)

• Authorization Letter: If someone other than the directors is handling the registration process, a letter of authorization from the directors.

Important Tips:

• Document Verification: Ensure all documents are verified and attested where necessary.
• Translation: For foreign documents, ensure they are translated into English and notarized if required.
• Keep Originals Ready: Original documents may be required for verification purposes.